A notarization requirement is a legal rule that ensures specific documents are signed in front of a Notary Public, an impartial official authorized by the state to verify identity and witness signatures. This process safeguards all parties involved by confirming that the signing was done willingly and by the correct person. Notarization adds a crucial layer of authenticity and legal enforceability to important documents.
The Role of a Notary Public
A Notary Public acts as a trusted witness who confirms the identity of the signer through valid government-issued ID and oversees the signing process. They apply their official seal and maintain a journal documenting each notarization, which can be vital if a document’s validity is ever challenged.
How to Get a Document Notarized
- Locate a Notary: Notaries are available at banks, law offices, shipping centers, and through mobile services.
- Bring the Unsigned Document: Do not sign before meeting the notary; they must witness your signature.
- Present Valid ID: Acceptable IDs include driver’s licenses, passports, or state IDs matching the document’s name.
- Sign in Presence of Notary: The notary watches you sign and may ask for an oath or affirmation.
- Notary Completes Process: The official seal and signature are added, and the act is recorded.
Common Documents Requiring Notarization
Some documents commonly needing notarization include:
- Real Estate Deeds: Verify property ownership and voluntary transfer.
- Mortgage and Loan Agreements: Protect lender and borrower interests.
- Power of Attorney: Confirms legal authority delegation; see related Power of Attorney.
- Wills: Many states require notarized signatures for validity.
- Affidavits: Sworn statements under penalty of perjury; see Survey Affidavit.
- Vehicle Title Transfers: Prevent title fraud and confirm seller identity.
Avoid These Notarization Mistakes
- Signing Before the Notary: This will invalidate the notarization.
- Using Expired or Inappropriate ID: Ensure your ID is current and government-issued.
- Expecting Legal Advice: Notaries do not provide legal counsel.
- Missing Signers: All required signers must be present with IDs.
Frequently Asked Questions
How much does notarization cost? Fees vary by state but typically range from $2 to $15 per signature. Mobile notaries may charge extra for travel.
Can I notarize documents online? Many states allow Remote Online Notarization (RON), where a commissioned notary witnesses signatures via secure video calls. This convenient option has become more common since 2020.
What if I disagree with the document terms? Do not sign. The notary’s role is to witness, not provide advice. Consult an attorney before notarizing.
For more reliable financial and legal information, visit IRS.gov – Notary Information and learn about official state notary rules applicable to your jurisdiction.
