Building a home or commercial property involves many financial and administrative steps. The construction loan closeout is the final phase that officially transitions your construction loan into a permanent mortgage or payoff, signaling your project’s completion.
Key Steps in the Construction Loan Closeout Process
A construction loan is a short-term financing option, often lasting 12 to 18 months, designed to cover the costs of building a property. Funds are released in stages called “draws” as the project progresses. The closeout phase ensures all conditions are met before the loan converts or is paid off:
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Final Inspection: The lender sends an inspector or appraiser to verify the project meets the agreed specifications and is complete. This protects the lender’s investment by confirming the property’s value and completeness.
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Certificate of Occupancy (CO): Issued by local authorities, the CO certifies that the building complies with safety standards and local codes, making it legal to occupy. According to FinHelp.io’s Certificate of Occupancy Requirement, this document is mandatory to finalize your financing.
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Lien Waivers: Contractors, subcontractors, and suppliers sign lien waivers confirming they have been fully paid and waive any future claims on the property. This step protects you from mechanic’s liens and potential legal disputes. Learn more about lien waivers at FinHelp.io Lien Waiver Agreement.
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Final Draw Request: With the CO and lien waivers secured, the final draw request is submitted to the lender to release the remaining funds needed to pay contractors.
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Loan Conversion or Payoff:
- One-Time Close Loans convert automatically to a permanent mortgage once all final documents are in place.
- Two-Time Close Loans require a new mortgage application and underwriting process to replace the construction loan.
- Documentation: Key papers include the Certificate of Occupancy, lien waivers, final draw request, and loan modification or conversion agreement that sets the terms for your permanent mortgage.
Example
Sarah built a new home with a one-time close construction loan. After the bank’s appraisal confirmed completion and the city issued a CO, she collected all lien waivers from her contractors. She submitted the final draw package to her lender, who released the remaining funds and converted her loan to a standard mortgage. Sarah is now making regular monthly payments under her permanent financing.
Common Mistakes to Avoid
- Failing to collect lien waivers from all subcontractors can leave you vulnerable to liens.
- Assuming the loan converts automatically without submitting required documents.
- Overlooking change orders that increase final costs, which may require paying extra before conversion.
Additional Resources
Frequently Asked Questions
Q: How long does the closeout take? It typically ranges from a few days to several weeks, depending on how quickly you obtain the Certificate of Occupancy and lien waivers.
Q: What if the project exceeds the loan amount? You may need to cover any overages out-of-pocket before the lender approves the loan conversion.
Q: Can closeout happen with minor unfinished work? Sometimes lenders allow closeout if only cosmetic items remain, holding back funds in escrow until completion.
For the most accurate and up-to-date guidance, check resources at ConsumerFinance.gov on Construction Loans.
